Best AI Note Taking Apps for Meetings

Best AI Note Taking App for Meetings

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    When it comes to meetings, taking notes is one of those tasks that’s both essential and time-consuming. With the advancement of AI technology, note-taking apps have stepped up their game.

    Today, many of them can transcribe, organize, and summarize meetings, allowing you to focus more on the conversation and less on scribbling down every detail. Here, I’ll share my top picks for the best AI note taking apps that help me streamline my meeting management process.

    What are the Best AI Note Taking Apps for Meetings?

    Notion AI brings a twist to note taking with its all-in-one workspace functionality. In addition to its typical notes, task management, and database abilities, Notion AI helps me structure notes and summarize key points quickly.

    Its AI functions are flexible enough to draft bullet points or create summaries, making it a favorite when I need to distill longer discussions into actionable tasks.

    Key Features:

    • AI-powered summaries and note structuring
    • Customizable templates for different meeting types
    • All-in-one workspace with integration options

    Fireflies.ai is an AI assistant specifically designed for transcribing and summarizing meetings, making it ideal for capturing long discussions with little effort. It integrates with popular video conferencing tools, like Zoom and Google Meet, to record and transcribe meetings automatically.

    Personally, I find Fireflies especially helpful when I can’t make it to a meeting but still need to stay in the loop—its recap feature keeps me updated in minutes.

    Key Features:

    • Automatic transcription and summaries
    • Integrates with Zoom, Google Meet, and more
    • Collaborative notetaking and searchable transcripts

    While Grammarly is widely known for its writing assistance, GrammarlyGO has introduced AI-powered note-taking capabilities that can enhance productivity. It not only helps with grammar but also rewrites or summarizes notes effectively.

    When I want to refine my notes or need help drafting a quick follow-up email after a meeting, GrammarlyGO is my go-to app.

    Key Features:

    • Summarization and rewriting of meeting notes
    • Integration with various apps for productivity
    • Advanced grammar and tone adjustments for clarity

    Sembly AI is relatively new, but it’s quickly making a name for itself in the AI note taking world. What stands out most to me is its emphasis on meeting insights and action items.

    Sembly captures the entire conversation, but it also highlights decisions and to-dos automatically, which is perfect when you’re juggling multiple tasks. It integrates with popular tools like Zoom and Slack, keeping everything centralized.

    Key Features:

    • Highlights decisions and action items
    • Integrates with popular conferencing and collaboration tools
    • Real-time transcription with an emphasis on insights

    Otter.ai has become a go-to for many professionals, and it’s easy to see why. This app uses advanced AI to transcribe meetings in real-time, which is especially helpful for those fast-paced conversations.

    I love how Otter also organizes notes into searchable transcripts, making it easy to revisit specific topics later. The ability to share transcripts with team members is a great collaborative feature, and it supports multiple devices so I can access my notes anywhere.

    Key Features:

    • Real-time transcription and summaries
    • Team collaboration tools
    • Searchable transcripts with speaker identification

    Microsoft OneNote may already be a favorite for many, but with the integration of AI through Microsoft 365, it becomes an even more powerful tool for meeting notes. I often use it to capture notes, and the AI-powered organization helps categorize and tag content efficiently.

    It’s particularly useful when paired with Microsoft Teams, as notes are automatically saved and synced with the corresponding meetings.

    Key Features:

    • Syncs with Microsoft Teams for seamless meeting integration
    • AI categorization and search functions
    • Multi-device accessibility and organization tools

    Noted is designed for audio-centric notes and comes with AI transcription, which is handy when I’m dealing with lengthy meetings or interviews. The app’s ability to timestamp notes allows me to quickly jump to specific sections of a recording, making it easier to review important points.

    It’s also integrated with Apple’s ecosystem, so for those of us who work on macOS or iOS, it’s highly convenient.

    Key Features:

    • Real-time transcription with timestamping
    • Seamless integration with Apple devices
    • Searchable audio notes and easy-to-navigate recordings

    Why I Love Using AI Note Taking Apps

    Using AI note-taking apps has been a game-changer for my productivity. They reduce the need to focus on typing out every word, allowing me to stay present and engaged during meetings.

    The real-time transcriptions mean I can always reference what was said without second-guessing myself, and the collaborative features make it easy to keep my team updated. Each app on this list has its own strengths, so whether you need a simple transcription or a powerful, organized workspace, there’s an AI note-taking tool here for every meeting style.

    BONUS: Get A List of the Top AI Tools On The Market 👇🏾

      Final Thoughts

      In the era of remote work and virtual meetings, staying organized has become more important than ever. Each of these apps helps streamline note-taking with AI, giving us more time to focus on what really matters: collaborating, decision-making, and moving forward with projects.

      With options ranging from Fireflies’ transcription power to Notion’s all-in-one organization, there’s bound to be a perfect fit for every type of meeting and workflow.