Best AI Meeting Assistants

Best AI Meeting Assistants

BONUS: Get A List of the Top AI Tools On The Market 👇🏾

    In the last couple of years, AI meeting assistants have truly transformed the way I approach meetings. Instead of juggling notes, trying to remember who said what, or following up on missed items, I’ve found these AI tools invaluable for managing my time and improving productivity.

    Let me walk you through some of the best AI meeting assistants that I believe can make a substantial difference in your workflow, too.

    What Are the Best AI Meeting Assistants?

    Fathom is a newer discovery for me, but it’s one of the most impressive AI assistants out there. It not only transcribes meetings but also lets me highlight important moments on the spot, which is perfect for quickly finding key points afterward.

    Plus, Fathom generates concise summaries and action points automatically.

    • Key Features:
      • Easy-to-use highlights during meetings
      • Actionable insights and summaries
      • Integrates with major calendar and CRM tools
    • Pricing: Free for individuals, with team pricing available.

    Fireflies.ai has revolutionized the way I handle meeting notes across multiple platforms. It records, transcribes, and even categorizes conversations based on keywords, making it incredibly easy to review and organize discussions.

    I also appreciate the wide array of integrations, from Zoom and Slack to Trello and Salesforce.

    • Key Features:
      • Cross-platform recording and transcription
      • Integration with numerous productivity tools
      • AI-driven search and keyword filtering
    • Pricing: Free basic plan, with premium plans starting at $10/month.

    For those in sales or client-facing roles, Chorus.ai is a standout. This AI assistant offers powerful insights into sales calls and meetings.

    What I find impressive is its ability to analyze buyer sentiment and pinpoint important decision points in the conversation. It’s a great way to ensure I’m always on top of client needs and preferences.

    • Key Features:
      • Detailed insights into buyer sentiment and key decision points
      • Integrates with CRM tools like Salesforce
      • Ideal for tracking sales calls and team performance
    • Pricing: Custom pricing for teams.

    Otter.ai has been my go-to for seamless, real-time transcription. It captures every word, and I love how it syncs directly with Zoom, Google Meet, and Microsoft Teams. It even identifies different speakers, which is a huge help when reviewing meetings later.

    I find the live summary especially useful for staying on track without missing critical points.

    • Key Features:
      • Real-time transcription with speaker identification
      • Integration with popular video conferencing platforms
      • Searchable transcripts and keyword highlighting
    • Pricing: Free plan available; premium plans start at $8.33/month.

    If you’re looking for an AI assistant that goes beyond just note-taking, Avoma is ideal. It helps me plan, record, transcribe, and summarize meetings—all in one.

    The AI insights on conversation dynamics, like talking ratio and sentiment, are helpful for assessing team communication styles and engagement.

    • Key Features:
      • End-to-end meeting management: planning, recording, and follow-up
      • Insights into conversation dynamics
      • Integration with CRM and project management tools
    • Pricing: Starts at $15/month.

    While Krisp isn’t technically a meeting assistant in the traditional sense, it’s essential for ensuring high-quality audio during virtual meetings. I use Krisp to filter out background noise, whether it’s a busy coffee shop or home office sounds.

    It’s surprisingly effective, and it works with most video conferencing platforms, helping me focus on the conversation without distractions.

    • Key Features:
      • Real-time noise cancellation
      • Works with major conferencing tools like Zoom, Google Meet, and Teams
      • Separate options for microphone and speaker noise cancellation
    • Pricing: Free limited plan; premium plan starts at $5/month.

    Rewatch might be one of the best solutions if you’re managing multiple teams or projects. Instead of just transcribing or summarizing, Rewatch organizes all of your meeting videos in a searchable library.

    It’s been a game-changer for team collaboration, especially when I need to revisit discussions or onboard new members quickly.

    • Key Features:
      • Centralized video library with searchable transcripts
      • Team collaboration features
      • Integrates with Slack and other team tools
    • Pricing: Starts at $15/user per month.

    Personal Experience with AI Meeting Assistants

    After using several of these tools, I’ve noticed an improvement in my productivity, especially during high-stakes or multi-participant meetings. For example, with Otter.ai, I can focus on the conversation, knowing I’ll have a clear record to review later.

    Similarly, Avoma’s summaries make following up on action items easy and stress-free.

    BONUS: Get A List of the Top AI Tools On The Market 👇🏾

      Wrapping Up

      Whether it’s taking accurate notes, highlighting key points, or organizing meeting libraries, AI meeting assistants can be a tremendous asset. In my experience, these tools help make meetings more efficient, give me time back, and ensure I never miss important details.

      Trying a few options might just make you wonder how you managed meetings without them.

      Frequently Asked Questions

      Are AI meeting assistants secure?

      Yes, most reputable AI meeting assistants have strict security measures, such as data encryption and compliance with GDPR and HIPAA. It’s still essential to review each platform’s privacy policies to ensure they meet your standards.

      Can AI meeting assistants replace human note-takers?

      AI assistants are incredibly effective at capturing details, but human insight is often necessary for context. Many teams use AI tools to complement rather than replace human note-takers.

      Which AI meeting assistant is best for small teams?

      For small teams, Fireflies.ai and Otter.ai offer affordable plans with useful integrations that are easy to set up and require minimal training.